Secretary to the Director of Rehabilitation
Wellington Hospital

To arrange appointments, liaising with internal and external departments.
Arrange meeting and take and distribute minutes.
Maintaining Directors diary and assisting with time management / best use of resources.
To arrange UK / Worldwide travel arrangements.
To manage correspondence and telephone enquiries. Prioritise work to ensure deadlines are met.
Format and distribute patient reports.
Maintain and file accurate records.
Maintain and update central consultant / embassy contact databases.
Maintain and update staff training records.
Co-ordinate expense claims and annual leave requests.
Maintain stationery / stock levels.
Manage the booking and maintenance of consulting room.
Assist in event management and marketing requests.
Preparation of monthly / weekly payroll.
Preparation of Monthly accruals.
Processing invoices.
Provide secretarial support as required by Multidisciplinary Team.
To undertake duties as requested by the Director of Rehabilitation.
Project an efficient and professional image.
Maintain confidentiality of highly sensitive and personal information.
Co-ordinate receipt of work, requested by the Director, from other departments.
Collate statistical / date for reporting as directed.
Taking part in recruitment administration.
Maintain accurate records and minutes of meetings.